APPOINTMENT OF ADMINISTRATIVE AND SUPERVISORY PERSONNEL

Statement of Policy

The Peel District School Board approves the establishment of guidelines for the appointment of supervisory and administrative personnel.  Since the Board holds the senior administrative staff responsible for the quality of the programs offered and the services rendered, the authority for interviewing and recommending the appointment of personnel rests with the Director of Education or those to whom such authority is delegated in accordance with the following regulations.

Administrative Regulations

1.          Appointment of Senior Supervisory Staff

          1.1 Appointments to senior supervisory staff positions shall be preceded by interviews arranged at the convenience of a committee designated by the Board to carry out such interviews.  This committee will include fourtrustees, the Director of Education, the Associate Director – Instructional Support Services, the Associate Director – Operational Support Services, and the Chair of the Peel Association of Administrative Officials (PAAO) or designate, and such additional staff as the committee may direct.  Following the interview, the Director will submit recommendations on any appointment  to the Board.  Notwithstanding any recommendations of the Interviewing Committee, the Director may make recommendations to the Board.

          1.2 The following factors shall be considered in assessing candidates for appointment:

a)      Academic qualifications.

b)      Length of successful, professional experience in related field both within and without the Region.

c)      Breadth of experience, other things being equal, those having a broad background of experience in related fields, and in both elementary and secondary schools for academic personnel, will be favoured over those with limited experience.

d)      Capability of the candidate to assume greater responsibility.

e)Personal qualities.

          1.3 When the Board appoints a committee to search or interview candidates for senior administrative positions, interviews of the top three candidates must be conducted by the search or interview committee.

          1.4 For purposes of this policy, senior supervisory staff will include:

Associate Directors

Superintendents

Controllers
Director of Human Resources Support Services
Director of Communications and Strategic Partnerships Support Services

          1.5 Notwithstanding the above, the Board of Education reserves the right to appoint persons to positions within the organization above the level of Principal, without referring to interviews.  Such appointments will be based on recommendations by the Director of Education.

2.          Appointment of a Director

The identification and selection of a new Director of Education will involve establishment of a committee of trustees to search and screen candidates for consideration of the Board.

3.          Appointment of Principals and Vice-Principals

          3.1 Advertising of vacancies to be in accordance with the Board's Promotion Process, by the Superintendent of Human Resources Support Services.

          3.2 Applications shall be reviewed by the Superintendent of Human Resources Support Services.

          3.3 Final interviews shall be arranged at the time suitable to the panel of interviewers.

          3.4 The Final interviewing panel shall consist of:

                a)      Three Trustees named by the Board.  (In the case of Elementary Vice-Principal panel, two Trustees will be named by the Board.)  Such Trustees, when named, shall serve for at least one year.  The Board may name two alternates.

                b)      Two Superintendents designated by the Superintendent of Human Resources Support Services.

                c)      Chair of the appropriate Principals' or Vice-Principals' Associations.

          3.5 A quorum shall consist of five members.

          3.6 The Director and Superintendent of Human Resources Support Services are ex officio members of all final interview panels.

          3.7 The Committee shall make its recommendations to the Superintendent of Human Resources Support Services, or designate.

4.          Assignment of Principals

          4.1          New Schools

          4.1.1Principals will normally be assigned to new schools, as follows:

a)        for secondary schools, on the September 1st prior to the September in which the school is to open.

b)        for elementary schools, on the Monday following the March break prior to the September in which the school is to open.

           4.1.2           Vice-Principals will normally be assigned to new secondary

schools on the January 1st prior to the September in which the schools are to open.

          4.2          Established Schools

                    4.2.1            Principals and Vice-Principals will normally be named to established schools in December for mid-year transfers, and in March for end of year transfers.

       4.2.2    Appointments will normally be effective on January 1, or September 1 for elementary; and beginning of Second Semester, or September 1 for secondary.

5.          Other Appointments

The Director or those to whom he/she has delegated the responsibility shall have authority to arrange interviews and make appointments to approved positions below the levels specified in this policy.

6.          Travelling and Moving Allowances:  Relocation of Senior Supervisory Staff

          6.1 Travelling Allowance

Persons travelling in excess of 240 kilometres for the purpose of being interviewed by the Peel District School Board for senior administrative positions (as listed in Item 1.4) will be reimbursed for all real and reasonable expenses.  Mileage and hotel accommodation shall not exceed the Board's allowance for travel as per Policy #40.

          6.2 Moving Allowance
 

Persons hired for senior administrative positions may be paid a relocation allowance at the discretion of the Director of Education.  Such allowance may be paid provided that the candidate is moving his/her place of residence to Peel from a distance of more than 80 kilometres. 

(Bold print together with underlining signifies new language)     

** signifies removal of language

Approved June 24, 1969
Revised December 1974
Revised January 8, 1975
Revised March 1976
Revised December 1976
Revised July 1985
Revised June 1986
Revised September 8, 1987
Revised April 9, 1991
Revised April 27, 1993
Revised October 8, 1996
Revised January 27, 1998
Reviewed January 2000
Revised December 11, 2001
Reviewed September 2002
Revised February 25, 2003
Reviewed December 13, 2005